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Notary Public

Notary Public

Legal Services

If you need to have legal documents authenticated or signed, you may need to use the services of a notary or commissioner of oaths. These professionals are authorized to witness and certify the validity of documents, such as contracts, powers of attorney, and affidavits.

CIVIL | TRIBUNALS | PERSONAL INJURY | CRIMINAL

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Notary Public

You Can Count On Us for Fast Service

No matter where you are in Ontario, we can notarize your documents quickly and easily. You can get any document you need from us, whether you are looking for higher education, living abroad, starting a business, or getting married overseas.


The Way We Commission Your Documents is Up to You

With our secure technology, we are now able to securely sign and time stamp documents both online and in person. Paralegals at our firm are licensed by the Law Society of Ontario. Our locations make it convenient for you to have your documents notarized.


Sign up, upload your document, pay securely online, and download your notarized document by following the steps below. In our many offices across Ontario, signings are witnessed in person by a real person.


Security is Always at the Forefront of Our Minds

Using government-issued photo IDs, scanning documents before notarization, and more, we ensure that your documents are secure and legally binding.

Ontario Locations

Our Commissioner of Oaths Service is provided at satellite offices throughout Ontario and online through our secured remote service.

Flexible Hours

You can reach us seven days a week from 7 a.m. until 8 p.m. EST. If needed, we can schedule an appointment outside of this timeframe.

Kept Confidential

For our records, we will photocopy your ID and document(s). We will take a screenshot when performing remote notary public services.

Prepare for Your Appointment

Get Your Document(s) Ready

  • Do NOT sign or date the document(s) - our Commissioner of Oaths must witness you doing this
  • Complete your document(s) before our meeting
  • Bring your valid government-issued identification (with a photo)
  • A complete list of accepted identification is listed in the column to the right

Bring Accepted Identification

  • Canadian Driver's License
  • Ontario Photo Card
  • Canadian Passport
  • Canadian Citizenship Card (With Photo)
  • Canadian Permanent Resident Card (With Photo)


PLEASE NOTE:

  • Health Cards are NOT accepted
  • Identification must NOT be expired


Commissioner of Oaths

We Commission Most Documents

Online or in person, we notarize official documents in minutes.


Our witnessing, signing, stamping and sealing services include:


  • Real estate transactions
  • Mortgage acceptances
  • Child travel consent
  • Birth certificates
  • Official adoption papers
  • Marriage or divorce certificates
  • Vehicle transfer forms
  • Passports
  • Government documents


Notary Public

Some common information about Notary Public services.

Notarizations

We can certify and notarize a wide variety of documents. It is possible to be required to notarize documents used in Ontario, outside of Ontario, or even outside of Canada. Documents may be written in any language.


Commissioner Of Oaths

Documents a Commissioner of Oaths in Ontario may sign include but are not limited to:


  • Change of vehicle ownership
  • Child travel consent letter
  • Insurance proof loss forms
  • Pension plan documents
  • Proof of vehicle ownership
  • Residency declarations
  • Vehicle transfers
  • Statutory declarations on government-related forms


Certified True Copies

We provide a ‘Certified True Copy’ service where you have an original document and you want us to notarize and certify a copy of the original. The original document need not be in English and can be in any language. We certify all kinds of documents for domestic or international use. You will have to bring the original document to our office for us to examine it and compare the photocopy. We have a photocopier (black & white) available in our office and can make photocopies at no extra cost. A colour photocopier is also available, however, an extra fee will be charged for colour photocopies.


Please note each document has to be separately copied and notarized. For example, a passport and driver's license cannot be copied on the same page and notarized. They have to be copied on two separate pages and notarized separately.


The document to be notarized doesn’t need to belong to you, and you can bring another person’s original documents for notarization.

Electronic Document Certification

If the original document can be found only on a website or online account of an individual, or in an email, we can notarize the document after reviewing it on our office computer and taking a printout of the document on our office printer. Our notary public will certify the printout is a true copy of the electronic document.


You will be required to bring the website address or other online login credentials so you can open the web link in our office for us to view and take printouts. The Notary must be able to watch the downloading of each document. The original documents on the website can be in any language. There is no extra fee for Electronic Document Certification and we will charge you our standard notarization fees.


Frequently Asked Questions

Here are answers to some common questions. 

Commissioner of Oaths, Affidavits

  • What is a Commissioner of Oaths?

    A Commissioner of Oaths is a person who is authorized by the Province of Ontario to take an oath when you sign a statutory declaration or an affidavit. 


    This authority is granted to the commissioner of oaths under the Commissioners for Taking Affidavits Act. The commissioner of oaths is not responsible for the content of the statutory declaration or affidavit.


  • What is the difference between a Commissioner of Oaths and a Notary Public?

    A Commissioner of Oaths and a Notary Public are two different positions. They perform some common functions, but there are some material differences in their legal authority. A commissioner of oaths has limited authority when compared with a notary public. If a document is to be “notarized” as opposed to “commissioned”, you will have to visit the office of a Notary Public. 


    In Ontario, a Notary Public is appointed and authorized under the Notaries Act to commission documents, certify or notarize documents as true copies, and verify signatures. Most lawyers in Ontario also act as notary public. As such, they possess the qualifications and skills necessary to practice law and offer legal advice as well as writing and preparing legal documentation.


  • Is the Commissioner of Oaths service available online?

    Due to the current COVID-19 situation, effective March 16, 2020, the Law Society of Ontario, Canada, has changed its rules to enable paralegals to commission documents online through video and online signing applications. 


    This change in the law is implemented to enable paralegals to remotely commission, notarize and attest different documents keeping in view social distancing measures being observed in society.


    Our online notary service is fast, reliable, and convenient. It is fully digital and your documents will be remotely notarized or commissioned by our licensed Notary Public and Oath Commissioner. The whole process is secure and time-saving.


  • What kind of documents need to be commissioned?

    A Commissioner of Oaths is authorized to sign statutory declarations and affidavits, for example:


    • Child travel consent letter
    • pension plan documents
    • Insurance proof loss forms
    • Vehicle transfers
    • Residency declarations
    • Change or proof of vehicle ownership
    • Statutory declarations on government-related forms

  • What types of documents a commissioner of oaths cannot sign?

    • Documents that need to be certified
    • Forms that call upon a Commissioner of Oaths, and also request certified true copies of other documents as attachments. The Commissioner cannot certify attachments and therefore cannot sign the forms.
    • If the document specifically states “Notary” and does not offer the option of a Commissioner of Oaths – generally this occurs because the document is from outside Ontario or Canada
    • Mortgage, lending, land transfer, and other real estate documents
    • Documents required to be legalized from Global Affairs Canada in Ottawa to send to a foreign government or authority abroad
    • Passports and related documents in certain situations

What else do you need to know?

We have everything you need in one place - related services, fee schedules and FAQ.

The majority of our rates can be found on our website. Bundled and unbundled services are available. Hiring us means you'll know what to expect when it comes to transparent, fast, easy, professional service.

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FAQ

Our team is here to help you with your legal issues. We have provided an overview of the types of cases we handle. In addition, we have provided a frequently asked questions page on our website.

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It is important to understand the facts of your case if you have a legal matter. Choosing an experienced legal counsel who can craft a strategy for your case is the best way to proceed.

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RATE SCHEDULE

COMMISSIONER OF OATHS SERVICES

  • In-Person Commission of Oaths

    In-Person Price List:

    • $20 - First Stamp or Signature
    • $15 - Second Stamp or Signature
    • $10 - Subsequent Stamp(s) or Signature(s)

    The following conditions apply:

    *Plus disbursements (if applicable) and HST.

    *Does not include legal advice.

    *Affidavits, administer oaths, declarations, and affirmations only.


  • Remote Commission of Oaths (First Document): $25

    Remote Price List:

    • $25 - First Stamp or Signature
    • $20 - Second Stamp or Signature
    • $15 - Subsequent Stamp(s) or Signature(s)

    The Following Conditions Apply:


    *Plus disbursements (if applicable) and HST.

    *Does not include legal advice.

    *Affidavits, administer oaths, declarations, and affirmations only.


  • Mobile Commission of Oaths (First Document): $45

    Depending on your location, Cordaie Paralegal Services can travel to you. Flat rates are available beginning at $45 for the first document, $20 for the second document, and $10 for each additional document. 


    If paid parking is necessary, an additional $10 fee will apply.


    The following conditions apply:

    • *Plus disbursements (if applicable) and HST.
    • *Does not include legal advice.
    • *Affidavits, administer oaths, declarations, and affirmations only.

  • Available Add-On Options: See Prices Below

    • Additional witness signature(s): $5 per each signature
    • Gold seal embossing: $5 each (per gold seal)
    • Photocopying of provided document(s): $0.25 per page
    • Printing of emailed documents: 0.25 cents per page
    • Digital copy of document emailed to you: $3.00 (maximum 12 pages) 
LEGAL DEFINITIONS

DISBURSEMENTS

Here's how it affects your final bill.

"Plus disbursements" often accompany any information related to legal fees. Without a proper explanation, it is nearly impossible not to worry about how it affects your overall bill. Disbursement in the legal profession refers to any expense the firm incurs on your behalf.


Depending on the firm and your billing agreement, this may include court filing fees, process server or courier costs for photocopying and long-distance tolls. Per the widely accepted practice in the legal profession, disbursements are billed separately and in addition to other fees.


Are you worried about disbursements? Sure, they can directly affect your final budget. We always use the most reasonable means necessary to get the job done. Rest assured, our team will do everything possible to save you money on your legal bills.

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